Sunday, January 26, 2014

Exercise 8-1 & 8-2

Exercise 8-1
  1. Stone Arbor Landscaping’s standard hourly billing rate for Installing Hardscape for commercial customers is : 60
  2. The tax status for installing hardscape for commercial customers is : 1
  3. The general ledger account used for hardscape commercial is : 40000-hs
  4. The item identification for installing hardscape for a commercial customer is : INSTL HARD-COMM
On exercise 8-1 the answers to the four questions can be found on the maintain inventory item section of Peachtree Complete software. This section can be found by going into the inventory and services tab and inventory items and then double clicking in item ID to see the maintain inventory item page. It is important to be able to find this information so if you ever need to change it you can find it to change, update or even just check the information. If the information is not correct you can send out bills with an incorrect amount on them and potentially anger your customers.
Exercise 8-2
  1. O’Hara Homes 3/13/09 Sales invoice is in the amount of : 15289.31
  2. The sales tax on the O’Hara Homes sales invoice is : 728.06
  3. The G/L account number for Alan Hardman’s regular pay is : 40000-hm
  4. How many hours did it take Alan Hardman to complete on the O’Hara job on 3/13 : 46

On exercise 8-2 you can find this information on the Sales Invoice List and Sales Invoice sections of the Peachtree Complete software. This section can be found by going to the Customers & Sales tab and Sales Invoice section then double clicking in the item ID to see the Sales Invoice list and the Sales Invoices sections. These pages are important to be able to find so you can check the information that pertains to a specific job to ensure the information is correct and you are charging your customers and paying your employees the correct amounts.  

Memo on Time and Expense tickets

Memo on Time and Expense tickets
Time Tickets and Expense tickets are used to account for time or expenses that are not counted under the normal hourly wage type positions. Time tickets are used to record time spent on a task that may not be billed as an hourly job or for jobs that take less than an hour to complete. Expense tickets are used to bill customers for expenses incurred while completing a job for the individual or company. Some examples of expense tickets could be fax fees, or lunch meetings. A few examples of time ticket uses would be consultation fees or researching fees. Some similarities between the two are that each are recorded using the time and expense ticket section of accounting software. You can set up a default to charge for the time or expenses or set your own price when each ticket is entered. The two differ in that they record different types of non repeating expenses.

Both completed tickets look very much the same with a few differences. On time tickets you can find the activity item, job name, invoice description, time details and billing rates. There is also a time ticket timesheet where you can view see all time tickets at once over a given time period. On expense tickets you can find ticket number, vendor id, item details, ticket details, job name, invoice description and billing details. Only the wording in each ticket appears to be different, excepting that the time tickets include ticket details such as duration and start and end times.  

Exercise 7-1 & 7-2


Exercise 7-1
  1. The total assets are 499758.76
  2. The total capital is 318982.44
  3. Indicate the amount of the net income or (net loss) for the month of march (3157.59)
  4. The current month’s gross profit is 64719.54
  5. The current month’s total expenses are 67877.13
This information shows how much dollar amount of assets and capital along with the expenses and gross profit (or the profit before expenses are deducted) and how much of a net income or loss the company endured for the given month. This information is useful to many different managers, from the inventory manager to the executive managers. Store managers or inventory managers would use this information to determine how much inventory they can buy to replenish stocks or maybe how many labor hours to cut in order to balance out net losses. Executive managers would use this information to track how well the store is doing in general and would compare this report to other months in order to see a pattern that could cause room for concern.

Exercise 7-2
  1. The current month’s net cash provided by operations is 34936.57
  2. The year to date’s net cash provided by operations is 4717.37
  3. The cash balance at end of period for the current month is 32060.92
  4. The beginning retained earnings balance is 189037.60
  5. The ending retained earnings balance is 213982.44

The information from this exercise shows a bigger picture of how well the company is doing in a given month. Executive managers would use these figures to determine trends in company sales in order to track how well the stores are doing and whether they can afford to expand or if there is a need to cut expenses.   

Chart of Accounts

1. CheckPoint: Chart of Accounts
 
 
Due Day 4 [Individual forum]
 
Address the following:
 
 
o What is the purpose of the chart of accounts?

o Why are internal controls and audit trails important in a computerized accounting system?


A chart of accounts is a tool to give a better view of a company’s financial activities. The purpose of the chart of accounts is to ensure a steady structuring of accounts that are created in bookkeeping.
Internal controls and audit trails are important in a computerized accounting system for several reasons. First off, these controls are needed to keep employees honest. It is very easy for an accountant to fix the accounting records in order to embezzle money from a company, and it is especially easy when there are no internal controls or audits to catch discrepancies or detour potential thieves. Second off, having a good audit trail will allow future auditors to follow each transaction easier.



ACC250 Discussion Questions

ACC250 Discussion Questions

Week 2

 
DQ 1 Due Day 2 [Main forum]
 
Post your response to the following: You have just completed training for your new position in a large accounting firm. The trainer has just covered the difference between manual accounting and computerized accounting. What questions do you have regarding the differences? What are the advantages of computerized accounting versus manual accounting?


After the training session I would ask what kind of back up does the company provide to catch errors and how easy is it to catch the errors on each type of accounting method? I would say that computerized accounting has the advantages of less mathematical errors, and misplaced errors such as putting the wrong number in the wrong place. It would also make the computations quickly which would save time and money for the company. Manual accounting has its advantages also in being slower and more capable of interacting with the journals and making adjustments the computer might not be prepared for. It also is great backup for computer crashes or viruses which computers are susceptible to. 

Week 4

DQ 1 Due Day 2 [Main forum]
 
Post your response to the following: Computer Accounting with Peachtree Complete® 2009 covers how to enter payroll information for hourly and salary employees. Why is it important to precisely enter information? What are the consequences if the information is not correct?

It is important that information is entered precisely in order to pay people correctly. Incorrect information can lead to overpayment or underpayment of a paycheck. This can lead to employee dissatisfaction in the company and could lead to other employees. The employee could spend too much time waiting for the error to be corrected and depending on the error cause the employee’s bills to be late or not paid. In extreme cases, could lead to a severing of employment whether done by employer or employee.

   
DQ 2 Due Day 4 [Main forum]
 
Post your response to the following: Entering payroll information is a vital part of accounting. What aspects of setting up payroll in Peachtree did you find most challenging? Explain why.
 
I found the textbook instructions quite simple and easy to read, understand, and follow. Probably the most challenging is to ensure all defaults are entered correctly since this affects all payroll checks. If the defaults are not correct then all checks printed with incorrect defaults could be paid incorrectly.

Week 6

  DQ 2 Due Day 4 [Main forum]
 
Post your response to the following: This week, you learned what is contained in several financial statements generated by Peachtree and how these statements interrelate. What information did you find most challenging? Explain why.

What I found most challenging is learning the details in each report and what belongs on which report. There are several types of reports and some are similar for different reasons and a lot of the same information goes onto several reports making it difficult to understand the differences between each report. I am hoping after multiple usages of these reports will make them easier to tell apart and understand.
 
DQ 1 Due Day 2 [Main forum]
 
Post your response to the following: Peachtree generates several financial statements based on the information entered. Identify and briefly summarize each financial statement. How are these statements used? Why is it important that these statements are accurate?

There are six financial statements that Peachtree generates: Balance Sheets, Gross Profit by Departments, Income Statements, Statements of Cash Flow, Statement of Retained Earnings, and Statement of Changes in Financial Position.
A balance sheet is a list of all assets, liabilities and capital of the individual business. A statement of gross profit by departments is a report that details each department’s year to date gross profits for the current month. An income statement reports a summary of the revenues and expenses in a given period of time for a business. A statement of cash flow tells us of the cash transactions associated with selling or buying of fixed assets and cash to or from creditors or the owners. A statement of retained earnings shows beginning and ending retained earnings, adjustments to retained earnings over a given time period. Finally, the statement of changes in financial position describes changes in the company’s financial status that might not be observed using other reports.
Each of these statements is used by different individuals inside the company to inform on how well the company is performing or areas of concern. If these statements are not accurate the individuals who read the reports could make the wrong decisions regarding the company’s best interests. For example, a company could buy too much or too little inventory. Pay too much or too little on their bills or employees for that matter. Owners or managers can invest too much or too little of the profits of the company. These are only a few of many consequences of inaccurate reporting.

Week 8

 DQ 1 Due Day 2 [Main forum]
 
Post your response to the following: When completing the accounting cycle, the accounting professional uses source documents. Discuss the importance of the accuracy of these source documents. What possible problems could arise if the source documents are inaccurate?

Source documentation is very important. If any aspect of the source document is inaccurate it could cause major problems with the entire accounting procedure. A simple transposing of numbers could mean the different between one hundred dollar bill and several hundred dollars on your bill. It could also affect payroll or any other department that relies on the source documents for their information.

DQ 2 Due Day 4 [Main forum]
 
Post your response to the following: This week, you learned how to maintain accounting records for a service business. What did you find to be the most challenging part of the information this week? Explain why.

I would have to say the most challenging part of the information this week would be making sure to post the information in the correct places. If you didn’t post them in the correct places you can throw off your entire company file and it would be tedious and time consuming to find the error if you even noticed there was an error.  

Choosing Accounting Software

3. CheckPoint: Choosing Accounting Software
 
 
Due Day 4 [Post to the Individual forum.]
 
Resource: “A Strategy for Finding the Right Accounting Software” at http://www.aicpa.org/pubs/jofa/sep2003/johnston.htm
 
Write a 200- to 300-word response addressing the following topics:
 
 
o Identify the different types of accounting software.
 
o Provide the names of different software programs for each type of software.
 
o Discuss which companies would use each type of software(68).

There are four types of accounting software for businesses: Entry-level software, small to medium business software, small to medium enterprise software, and enterprise resource planning software. A few software programs available for the entry-level accounting are Quickbooks series, Peachtree, and Microsoft Money Small Business. Three accounting software names for the small to medium business are QuickBooks Enterprise Solutions, Peachtree Special Edition of MAS 90, and TRAVERSE. For the small to medium enterprise, three software names would be ACCPAC Pro Series, MAS 500, Microsoft Business Solutions – Axapta, and SouthWare Excellence Series. A few software names for the enterprise resource planning are Oracle Financials, System21, and J.D. Edwards ERP.

New businesses or start-up companies would benefit from entry-level software, such as a new bookstore or a new jewelry maker. Small to medium business software is more for businesses who have been around a while but are still small such as a buy here, pay here car dealership or the herbal shop on the corner. Small to medium enterprises would benefit more experienced businesses such as companies with moderately well known names such as Papa Murphy’s Pizza or Circle K. The largest of these businesses being the Enterprise resource planning would be made for large companies such as Hewlett Packard or Hilton Hotels.   

Accounting Software Memo

4. Assignment: Accounting Software Memo
Due Day 7 [Individual forum]
Read the following memo:
Your department’s accounting software is extremely outdated and you have included the purchase of new software in this year’s fiscal budget. You have decided it is time to start looking into purchasing your company’s accounting software and have chosen someone in your department to undertake the task. You want to draft a memo for your employee to help guide her in the purchasing process.
Prepare a 350-word memo discussing the factors to consider when choosing accounting software. Discuss why each factor is important and the risks of not considering each factor.
Post your paper as an attachment(115).

MEMORANDUM
To: Joe Somebody
From: Susan Eldridge
Date: April 11, 2010
Subject: New Accounting Software
Good Morning,
After reviewing this year’s budget we have decided to update our accounting software. I would like you to look into the different accounting software and chose a program that will be suitable for our needs. I have the utmost confidence that you are up to this task and will choose a program that will fit our needs. You may form a team if so needed to accomplish this task.
You can coordinate also with the heads of some of the departments to familiarize yourself with their software needs to help you better choose the correct software for our needs. We need every department to be able to use the same system in order to cut costs on software effectively. Examine the different types of accounting software and determine if an upgrade to a different type might be needed. It may not be cost effective to upgrade software types at this time. Talk with our current software vendor to see if they have a suitable upgrade that might be useful and compare that one with some from other companies to see if switching companies could be in our best interests. You can request formal quotes from the various companies in order to get a better idea of exactly what costs we would be looking at if we go with that program. Do a little research on what current users think of the product and how their upgrades went. This may give us a better idea of what to expect in way of bugs or kinks when upgrading with a certain program.
It is important to choose a software program that does not exceed our needs nor fall short and that fits within our budget. After you have researched our best options for the upgrade prepare a chart showing the costs of each and what the difference between what each software offers. This may help you narrow your choices if you can see it all in a glance. Then let me know your top choices and why you think they will be the best. I would appreciate a weekly update on your progress.

Thank you and Good Luck.